Big-Firm Financial Expertise for Startups, On Your Terms

We take over the day-to-day bookkeeping so you don't have to. This includes recording all transactions – linking to your bank and credit card feeds, categorizing expenses (AWS bills to "Cloud Services," developer payouts to "Contractor Expenses," etc.), and ensuring every Stripe/PayPal deposit or customer payment is properly booked. We perform monthly reconciliations of accounts so that your ledgers are accurate. With professional bookkeeping, you'll have clean financial data from day one, which is crucial for decision-making and impressing investors. No more messy spreadsheets – consider your basic financial record-keeping handled.

Each month (or quarter), we produce a full set of financial statements for your startup. This includes an Income Statement (showing your revenue, if any, and all expenses – so you know your burn rate and net income/loss), a Balance Sheet (listing your assets like cash and any equipment, and liabilities like loans or credit card balances), and a Cash Flow Statement (crucial for startups, showing how cash is moving in and out). But we don't just send generic reports – we tailor them to what startups need. For example, we can show operational expenditures vs. capital expenditures, or separate your R&D expenses from SG&A. We'll also include key metrics like monthly burn and remaining runway (how many months of cash left at current burn). These investor-grade reports keep you on top of your finances and are ready to share at board meetings or due diligence.

Cash is the lifeblood of startups. We help you monitor and project your cash flow so you always know how much runway you have. We'll set up a cash management system to track inflows (sales revenue, investment tranches, loans) and outflows (payroll, rent, marketing, etc.). Using this, we create short-term and medium-term cash forecasts. For example, we might project that, given your plans, you'll run low on cash in 8 months – which means you should consider raising another round in 6 months to be safe. We'll also advise on timing expenditures or accelerating collections if possible to extend runway. In essence, we act as an early warning system for cash issues and help you avoid the nightmare of finding out you're almost broke when it's too late.

Strategic planning is critical as you grow. We collaborate with you to set up a budget (even if it's rough at first) and a dynamic financial model for your business. This could include revenue projections (maybe based on user growth and monetization rates), expense forecasts (hiring plans, marketing spend, infrastructure costs scaling with users, etc.), and scenario analysis (e.g., what if growth is 20% slower or faster?). If you don't have a model yet, we'll build one that fits your business drivers – for SaaS startups, we'll incorporate things like MRR, CAC, churn; for marketplaces, maybe GMV and take rates, etc. We also update the budget vs. actuals so you can see how reality compares to forecasts and adjust course.

We implement a smooth system for handling your startup's bills and expenses. Startups often have many subscription services, contractor invoices, and vendor bills. We'll organize these by setting you up with an expense management or bill pay tool (or use your existing one). You or your team can easily forward bills or snap receipts; we take it from there: recording the expense, assigning it to the right category or project, and scheduling payment (with your approval flow if you want). We'll ensure your vendors (or contractors) get paid on time and that you're not overpaying (we cross-check charges, flag duplicates, etc.).

We manage accurate payroll accounting for startups while coordinating with your chosen payroll provider (such as Gusto, Rippling, or ADP), but we do not file payroll taxes. Our team ensures salaries, hourly wages, bonuses, and founder draws are recorded correctly, reconciled, and reflected accurately in your books. For startups offering equity, we help track and report stock-based compensation using your cap-table system or law firm's data. We record 83(b) elections, option pool grants, and stock-based expense allocations in your financial statements so you understand the true cost of equity and dilution.

We help startups stay compliant and financially prepared by organizing CPA-ready tax records, but we do not file income or payroll taxes. Our team ensures your books, schedules, and reports are complete and accurate for your CPA or tax preparer to file. We also prepare and reconcile 1099s from your payroll system, track deductible expenses, and maintain documentation to support every filing. Beyond compliance, we provide strategic guidance on tax planning for startups, from entity structure optimization and depreciation schedules to identifying valuable incentives like the R&D Tax Credit.

We help implement the right finance tech stack for your startup. Early on, many startups just use a simple setup, but as you grow, the volume of transactions and complexity grows too. We'll recommend and set up tools that save time and reduce errors: for example, connecting your e-commerce or subscription billing platform (Stripe, Shopify, etc.) directly into accounting software; using Receipt Bank or Expensify for receipt capture; integrating your bank feeds to auto-import transactions; setting up rules to auto-categorize regular transactions (so that monthly Google Cloud charge always goes to "Hosting" for instance).

When it's time to raise money (or report on how you're using it), QuantiFi has your back. We assist in preparing the financial materials needed for fundraising rounds – from seed pitch decks to Series B due diligence. This can include creating historical financial summaries, current metrics, and projected financials in a format investors expect. We'll ensure that your accounting records can stand up to investor scrutiny: everything reconciled, expenses categorized consistently, revenue recognition done right, etc. If an investor or VC firm does due diligence, we can help answer their questions and provide backup data quickly (so you appear well-organized and credible).

Our fractional CFO service is like having a seasoned financial executive on your team, scaled to the level you need. You might not need a full-time CFO at an early stage, but you can still benefit from high-level guidance. We provide that. We'll participate in strategic discussions: e.g., evaluating your SaaS metrics (LTV, CAC, churn) to see if your business model is on track, or analyzing unit economics on a product to ensure it can be profitable at scale. We can assist with pricing strategy, budgeting for hires, or deciding how much to raise in the next round. When you have investor board meetings, we'll help prepare reports and can even join to present the financials if you want support.