Retail & E-Commerce Accounting, Simplified

We take the day-to-day number crunching off your plate. Our team records all your sales and expenses, reconciling daily register/POS totals and online payment reports to your bank deposits. Whether you have a cash register in a boutique or receive dozens of PayPal/Stripe transactions from an online store, we ensure every sale is captured. We also reconcile credit card statements and platform payouts (like Shopify or Amazon disbursements) to verify you received what you're owed. This vigilant bookkeeping means your financial records are always up to date and accurate.

Inventory is the heart of retail. We implement systems to track your inventory purchases, usage, and shrinkage. When you buy merchandise or stock, we record it properly; as you sell items, we adjust inventory and calculate COGS. For e-commerce, we can sync with your platform to automatically update inventory levels and valuation. We'll also help identify and account for shrinkage – losses due to theft, damage, or errors – so you truly understand your product costs. By accurately calculating COGS, you'll know your gross margins on each product line, enabling smarter pricing and purchasing decisions.

QuantiFi handles your payables so you maintain great supplier relationships and avoid late fees. We manage the entire bill pay process: receiving vendor bills (stock purchases, utilities, rent, shipping fees, etc.), coding them to the correct expense or inventory accounts, and scheduling payments. We optimize payment timing to aid cash flow – for instance, taking advantage of early pay discounts from wholesalers or making sure critical inventory vendors are paid promptly to avoid supply disruptions. You'll always know what's due and when, and we'll provide cash requirements forecasts so there are no surprises.

In the world of retail, staff scheduling and wages directly impact your bottom line. We process payroll for your store employees or fulfillment team accurately and on time. Whether you have salaried managers, hourly sales associates, or seasonal/temp staff, we handle all wage calculations, withholdings, and payroll tax filings. Importantly, we also track your labor costs as a percentage of sales and can help implement controls (like alerts if weekly hours exceed a threshold). This ensures you're not overspending on staffing relative to your revenue. We'll also manage sales commissions or bonus calculations if you have them for your sales team.

Selling products means navigating sales tax, which can be especially tricky for e-commerce. Different states (and countries) have different rules about when you need to collect tax (nexus) and how to file. QuantiFi monitors your sales by state and advises where you have tax obligations. We handle obtaining any necessary sales tax permits, calculating the tax on each sale (in-store or online), and filing the required sales tax returns in each jurisdiction on time. This includes handling state-specific quirks, like threshold-based filings or local district taxes. By entrusting sales tax to us, you avoid the nightmare of audits and penalties, and ensure compliance even as laws (like economic nexus rules) evolve.

Get a clear view of your business performance with our tailored financial reports. We produce monthly financial statements (P&L, Balance Sheet, Cash Flow) and also create segment reports if needed – for example, separate P&Ls for your retail storefront vs. your e-commerce operations, or by location if you have multiple stores. We then consolidate these so you can see the overall picture. Our reports highlight key retail metrics: gross margin, inventory turnover, same-store sales growth, online vs. offline sales mix, etc. We'll review these numbers with you, translating accounting talk into plain English. With this insight, you can quickly spot trends, like a drop in one category's sales or an improvement in one store's performance, and act accordingly.

Cash is king in retail. We help you project and manage your cash flow so you're not caught off guard. Our team will work with you to create a budget for revenues and expenses, often broken down by month and by category (merchandise, rent, marketing, etc.). We factor in seasonal trends – e.g., higher sales and stock purchasing before holidays, or slow periods where cash might dip. Additionally, we prepare rolling cash flow forecasts that look ahead 8–12 weeks, predicting inflows (sales, tax refunds, etc.) and outflows (payroll, inventory purchases, loan payments). We'll alert you if we foresee a cash crunch and advise on strategies (like adjusting inventory orders or securing short-term financing).

QuantiFi is tech-forward – we make sure your various systems talk to each other to reduce manual work. We can help you integrate your e-commerce platforms (Shopify, WooCommerce, Amazon Marketplace, Etsy, etc.) and payment processors (Stripe, PayPal, Square) with your accounting software. Daily sales, fees, and payouts can be imported automatically. We'll also integrate POS systems from your physical store and any third-party apps like expense tracking (Expensify) or bill payments. If you don't have an accounting system in place, we'll set up a robust cloud accounting platform (like QuickBooks Online or Xero) for you. Our goal is to create a unified, real-time financial dashboard for your business.

We help you understand how your business stacks up and where to improve. QuantiFi can establish key performance indicators (KPIs) for your retail or e-commerce business – like conversion rate (for online), average transaction value, customer acquisition cost, and inventory sell-through rate. We'll then track these KPIs and even compare them to retail industry benchmarks when available. For example, if the industry average gross margin in your niche is 45% and you're at 38%, that's a flag we'll raise with suggestions (maybe renegotiate vendor costs or adjust pricing). Or if your online store's cart abandonment is high, we'll highlight that so you can investigate marketing or site improvements. We present this info in a simple dashboard that you can view anytime.

When it's time to level up your business, our fractional CFO services are here to guide you. For growing retailers and startups, we provide high-level financial advice on strategic decisions. Considering opening a new store or expanding your product line? We'll analyze the financial feasibility and help build a business case. Preparing to approach a bank or investor for funding? We make sure your financial model and statements are pitch-ready and we can even join conversations with lenders/investors to answer questions. We help with pricing strategy (ensuring your markups cover all overhead), profitability analysis by product/category, and cost reduction strategies. If you're an e-commerce startup, we can assist with metrics that investors scrutinize (CAC, LTV, monthly burn, etc.).