Keep Your Properties Profitable with Expert Real Estate Accounting
QuantiFi provides specialized accounting for real estate businesses, from property managers and investors to developers. We'll handle rent rolls, expense tracking, loan compliance, and financial reporting for your properties, ensuring you have clear financial insight and more time to close deals.
Building Wealth on Solid Financial Foundations
Real estate is an industry of big assets and big decisions, and one where financial complexity abounds. Owners and managers must track income and expenses across multiple properties or projects, navigate mortgage and loan covenants, handle security deposits and escrow accounts, and adhere to tax rules that can change by locality. It's a lot to juggle. Many real estate firms struggle with disparate systems and labor-intensive spreadsheets that can lead to errors or missed opportunities. Hiring in-house accounting talent with real estate expertise is costly and often hard to find, which is why more industry leaders are turning to outsourced accounting as a solution.
QuantiFi delivers the financial clarity and control that real estate businesses need. We understand the nuances of property accounting, from tracking individual building performance and reconciling tenant ledgers, to managing development project budgets and cost allocations. Our team acts as your back-office accounting department (or works seamlessly with your current staff) to keep your books accurate, compliant, and up-to-date. With our help, you'll know exactly how each property or project is performing and have the reliable financial reports needed for lenders, investors, and your own strategic decisions.
We work with a variety of real estate professionals: residential property management companies, commercial real estate developers, REIT investors, brokers, and more. Whether you own a portfolio of rental homes, run a property management firm for hundreds of units, or build new commercial projects, we tailor our approach to fit. We can work with your existing property management software (like Yardi, AppFolio, or QuickBooks Property) to integrate financial data, or help implement one if you're starting fresh. The bottom line? QuantiFi helps you maximize returns and minimize headaches by ensuring your real estate finances are rock-solid. With us handling the accounting groundwork, you can focus on deals, developments, and growth opportunities with confidence.
Real Estate Accounting Services
QuantiFi provides specialized real estate accounting and bookkeeping services for property managers, investors, developers, and syndicators. Our solutions combine precise financial management, multi-entity compliance, and strategic reporting to help you protect assets, optimize returns, and grow your real estate portfolio with confidence. Here are 10 key services we provide:
Property Bookkeeping and Rent Roll Management
We maintain complete, property-specific books that track every dollar in and out. Our team records rental income, management fees, CAM recoveries, and all property-level expenses such as maintenance, utilities, and taxes. We keep your rent roll current, reconciling tenant ledgers so you always know which units are occupied, which rents are due, and what deposits are held. With this level of organization, you can instantly view property profitability and ensure every transaction is captured accurately for real estate bookkeeping and audit purposes.
Accounts Payable and Expense Tracking
We establish a streamlined accounts payable system for all your vendors, contractors, and service providers. Every invoice is coded to the right property and expense category, helping you track operating expenses and capital improvements separately. Our detailed cost coding supports fixed asset tracking and depreciation schedules, so your CPA receives clean data for tax reporting. With transparent expense tracking and payment scheduling, you avoid late fees, take advantage of early-pay discounts, and maintain tight control over property cash flow.
Bank Reconciliations and Escrow Accounting
Real estate portfolios often manage multiple bank accounts, including operating, reserve, and escrow accounts. QuantiFi performs regular reconciliations for each account to ensure your books match your bank statements to the penny. We maintain separate trust ledgers for tenant deposits and reconcile them to your escrow balances to meet compliance requirements. Our escrow and trust accounting safeguards funds and eliminates errors, keeping your financial records audit-ready at all times.
Financial Reporting per Property and Consolidated
We prepare tailored real estate financial reporting that provides both property-specific and portfolio-wide insights. You receive detailed income statements, balance sheets, and cash flow summaries formatted for real estate metrics such as NOI, cap rate, and DSCR. Whether you have multiple LLCs or a single property entity, our multi-entity accounting approach delivers both granular and consolidated views for owners, lenders, and investors.
Cash Flow Management and Forecasting
Real estate success depends on liquidity. We develop cash flow forecasts that map rental inflows, mortgage payments, and capital expenses month by month. This proactive planning helps you anticipate shortfalls, schedule distributions, and plan acquisitions without surprises. Our detailed forecasting ensures stable operations and strategic timing for renovations, debt payments, and reinvestment decisions.
Loan Compliance and Lender Reporting
We monitor your loans and prepare accurate lender-ready reports. Our team tracks loan balances, calculates DSCR, LTV, and covenant ratios, and ensures your books tie perfectly to lender statements. For construction and renovation projects, we prepare loan draw packages with updated cost tracking and lien documentation. With our loan compliance reporting, you stay in good standing with banks and maintain a strong borrowing reputation.
Tax Coordination, Cost Segregation, and 1031 Exchange Support
Our accounting team supports your tax preparer or CPA by maintaining clean depreciation schedules, tracking improvements, and organizing data for cost segregation accounting and 1031 exchange accounting. We prepare asset and improvement breakdowns, monitor basis, and coordinate with specialists for accelerated depreciation or like-kind exchanges. We also assist with real estate valuation support, ensuring your property records align with appraisal and financing requirements. This structure helps maximize deductions, defer gains, and optimize after-tax returns.
Investment and Portfolio Analysis
We provide in-depth real estate financial analysis and investor reporting that goes beyond basic bookkeeping. Our reports include key performance indicators like ROI, IRR, occupancy rates, and expense ratios. For syndications and partnerships, we maintain accurate investor ledgers, capital accounts, and distribution waterfalls. You'll receive clear, timely insights that reveal property trends, highlight high-performing assets, and guide long-term portfolio strategy.
Property Management Software Integration
QuantiFi integrates with your preferred property management software including Yardi, AppFolio, Buildium, Rent Manager, MRI, and QuickBooks. We align operational data with your accounting system to eliminate manual entry and ensure consistent, accurate reporting. Our team optimizes your chart of accounts and reporting templates for Yardi accounting, AppFolio bookkeeping, and other platforms, creating a unified workflow that saves time and reduces errors.
Fractional CFO and Real Estate Advisory
Beyond bookkeeping, QuantiFi acts as your fractional CFO, delivering strategic financial leadership tailored to real estate operations. We model acquisitions, dispositions, and refinancing scenarios, prepare development budgets, and analyze returns. Our experts advise on property acquisition accounting, property improvement accounting, and entity restructuring to enhance efficiency and profitability. With forward-looking forecasts and financial insight, we help you make confident, data-driven decisions that strengthen your portfolio's long-term growth.
Why Real Estate Professionals Choose QuantiFi
Real estate firms and investors choose QuantiFi because we bring deep industry expertise, precision, and peace of mind.
Our team understands real estate accounting inside and out, from NOI, cap rates, and CAM reconciliations to 1031 exchanges, depreciation schedules, and loan compliance requirements. Unlike general bookkeepers, we speak real estate, applying specialized knowledge in property accounting services, real estate bookkeeping, and multi-entity accounting to deliver accurate, CPA ready, investor trusted financials.
We integrate seamlessly with your property management software, whether you use Yardi, AppFolio, Buildium, Rent Manager, MRI, or QuickBooks. Our process eliminates duplication and ensures clean, reconciled financials across every property, entity, and trust account. Every ledger ties precisely to your general ledger, every bank account is reconciled, and every financial statement aligns with real estate financial reporting and audit requirements.
With QuantiFi, you gain a full accounting department without the overhead of in house staff. We scale services based on your needs, from property acquisition accounting and 1031 exchange accounting to ongoing investor reporting, lender packages, and intercompany consolidations. Our flexible structure allows you to expand or streamline support as your portfolio grows, ensuring consistent accuracy and cost efficiency year round.
Beyond compliance, QuantiFi delivers financial clarity that drives better decision making. Our experts perform real estate financial analysis, identifying trends in operating performance, cash flow, and portfolio ROI. We help you evaluate opportunities such as renovations, refinancing, or market expansion through clear, data backed projections. Whether you require cost segregation accounting, real estate valuation support, property improvement accounting, or fixed asset tracking and depreciation schedules, our insights help maximize returns, minimize risk, and strengthen your investment strategy.
Above all, QuantiFi stands for consistency, accuracy, and professionalism. Your financials are delivered on time, every time, clean, compliant, and audit ready. Your investors and lenders gain confidence, your decisions become sharper, and your business operates on a solid financial foundation.
With QuantiFi, your accounting becomes more than a back office function; it becomes a strategic growth tool built for long term success.
Real Estate Accounting FAQs
Navigating real estate finances raises many questions. Here are answers to some common ones:
Ready to Elevate Your Real Estate Profits with Rock-Solid Financial Management?
Don't let accounting complexities or compliance worries hold back your real estate success. With QuantiFi as your financial partner, you gain clarity, confidence, and control over every property and project. We'll handle the books and the details while you focus on deals, development, and growth.