Focus on Your Guests, Not Your Books

We manage your day-to-day bookkeeping, recording all sales and expenses from your property management system (PMS) or point-of-sale (POS) systems. Each night's revenue reports (room charges, food & beverage sales, etc.) are reconciled against bank deposits and credit card batches, ensuring accuracy. By tracking every transaction – from hotel room bookings to restaurant checks – we provide a clear audit trail and up-to-date books. This frees you from tedious data entry and catches discrepancies quickly.

Time is money, especially when it comes to chargebacks. We track and flag all chargeback notices from your payment processors and respond within the required 72-hour window to dispute illegitimate claims and protect your revenue. Our team prepares documentation, reconciles transaction history, and liaises with merchant providers to reduce losses and preserve your margins. By proactively managing chargebacks, we help hotels and restaurants avoid unnecessary deductions and maintain a healthy bottom line.

Never miss a payment or overpay a vendor. We handle the entire accounts payable process for your hotel or restaurant – coding and entering vendor bills (for supplies, utilities, food inventory, etc.), scheduling payments to optimize cash flow, and making sure you capitalize on any early-payment discounts. We'll also manage vendor relationships by resolving billing issues and ensuring accurate records of what's owed. With QuantiFi, your chefs, front desk, and operations managers can focus on service while we keep the bills in order.

At QuantiFi, we simplify hospitality payroll management for hotels, restaurants, and resorts. Our team supports payroll for your entire staff including front desk, housekeeping, servers, and kitchen teams, ensuring wages, hours, and overtime are entered and reconciled accurately. We work directly within your in-house payroll system such as Gusto, ADP, QuickBooks, or Paychex to manage data entry, reviews, and reconciliations with precision. While we do not calculate or file payroll taxes, we provide CPA-ready payroll reports and maintain accurate, compliant records that help your payroll provider or CPA process filings seamlessly.

Get the financial clarity you need to run a successful hospitality operation. We prepare detailed monthly financial statements, including Profit & Loss by department (rooms, F&B, etc.), Balance Sheets, and cash flow statements. If you operate multiple hotels or restaurant locations, we consolidate reports so you can compare performance across properties and see the big picture. We also customize dashboards with key indicators like occupancy %, RevPAR (revenue per available room), average daily rate, food cost %, and labor as a % of sales.

Hospitality businesses face a web of tax obligations – sales tax on food and beverage, occupancy/accommodations tax on rooms, tourism levies, and possibly liquor taxes. QuantiFi ensures you never fall behind. We track taxable sales, prepare and file all required monthly/quarterly tax returns, and reconcile tax payments to your books. For hotels, we handle city and county occupancy tax filings and franchise fee reports. By entrusting us with tax compliance, you avoid costly penalties and audits, and gain confidence that all taxes (from sales to occupancy) are accurately calculated and remitted on time.

For restaurants and hotel F&B operations, controlling food and beverage costs is crucial. We implement systems to track inventory purchases and usage, so your accounting reflects an accurate cost of goods sold (COGS) each period. Our team will help set up inventory counts and integrate with your accounting software to record inventory adjustments. We also monitor key metrics like food cost percentage and inventory turnover. By identifying shrinkage or waste (like lost inventory or spoilage), we help improve your margins.

Seasonality and events can make hospitality revenue swing widely. QuantiFi assists in creating budgets and forecasts that anticipate these fluctuations. We'll work with you to project revenue and expenses for upcoming quarters – factoring in high seasons, slow periods, and one-time events. We forecast cash flows to ensure you have enough liquidity during off-peak months (for example, budgeting for a resort's low winter season or a restaurant's post-holiday lull). With ongoing budget vs. actual analysis, we help you adjust in real time.

If you're a franchised hotel or part of a branded chain, we manage the additional accounting work that comes with it. QuantiFi prepares required franchise reports, calculates royalties and marketing fund contributions, and ensures fees are paid correctly. We reconcile franchise statements (for things like reservation system fees or loyalty program charges) with your books. Our team is familiar with major hotel brand standards and accounting systems (e.g. Marriott, Hilton, IHG, etc.) and will make sure your financial reporting aligns with brand requirements.

QuantiFi leverages technology to streamline hospitality accounting. We can integrate your front-end systems – whether it's a hotel PMS like Opera, M3 or Cloudbeds, or a restaurant POS like Toast or Square – directly with your accounting software to reduce manual data entry. Our team is experienced with popular hospitality tech, including expense management tools and invoice automation (like Plate IQ for AP automation in restaurants). We'll set up a cloud-based accounting platform (such as QuickBooks Online or Sage Intacct) accessible to you 24/7.

We provide fractional CFO support designed specifically for hotels, restaurants, and multi-location hospitality groups giving you executive-level financial expertise without the full-time overhead. Our advisors work as an extension of your leadership team to analyze profit margins, assess performance KPIs (like GOPPAR, RevPAR, labor-to-sales ratios, and table turnover), and uncover opportunities to boost profitability. Thinking about expanding, renovating, or preparing for a sale or capital raise? We conduct detailed feasibility studies, build cash flow projections, and develop investor-ready financial models that speak the language of franchisors, lenders, and stakeholders.