Build Profitably, Control Costs, and Grow with Confidence
Project finances don't have to be complicated. QuantiFi's specialized construction accounting services help contractors keep their books accurate, projects profitable, and businesses fully compliant from the ground up. We handle the numbers, you focus on building.
Building Solid Financial Foundations
At QuantiFi, we make construction finance simple, strategic, and CPA-ready. We understand that construction accounting isn't like typical bookkeeping; it demands job-based costing, progress billing, retainage tracking, and real-time insight into every project's financial health.
Many contractors struggle because generic bookkeepers or small accounting services don't understand how to manage change orders, WIP reports, and revenue recognition correctly, leading to inaccurate profits and higher risk.
Our construction accounting specialists solve these challenges by providing tailored construction bookkeeping and financial management services designed for general contractors, subcontractors, and infrastructure firms. We act as your outsourced accounting department or integrate seamlessly with your in-house team, ensuring you always have audit-ready, CPA-ready financials.
We manage everything from job cost tracking and percentage-of-completion accounting to retainage schedules, indirect cost allocation, and compliance reporting. Our detailed WIP accounting reports and real-time insights help you maximize project profitability and improve cash flow visibility. With QuantiFi, you can focus on managing construction projects while we handle the financial clarity that keeps them running smoothly.
QuantiFi supports construction companies across the nation, from Atlanta to Dallas to the Los Angeles, delivering industry-specific expertise and scalable financial systems. Whether you need construction payroll support, contractor bookkeeping cleanup, or CPA-ready reporting for your tax preparer, we ensure your books are accurate, compliant, and ready for year-end filings.
With QuantiFi, you get the perfect balance of big-firm experience and local insight, a dedicated accounting partner that understands contractors, builds financial strength, and keeps your numbers working as hard as your crews do.
Construction Accounting Services for Contractors
QuantiFi offers a comprehensive suite of accounting and financial services tailored to the construction industry. Our key construction-focused services include:
Bookkeeping & Job Cost Tracking
We maintain your general ledger with meticulous care, handling accounts payable/receivable, fixed asset tracking, and monthly bank reconciliations. Our team implements construction-specific bookkeeping, tagging every transaction by project. This means you get accurate, up-to-date cost records for each job site, ensuring nothing falls through the cracks. All records are kept audit-ready and tax-ready, giving you confidence in your numbers year-round.
Payroll Management & Certified Payroll Compliance
Outsource your complex payroll to us for error-free processing. We manage weekly and bi-weekly payroll for construction crews, including handling union wages, overtime, and certified payroll reports for government contracts. Our experts ensure full construction payroll compliance with state and federal requirements (e.g. Davis-Bacon Act prevailing wages), so your team gets paid correctly and on time without compliance headaches.
Tax Planning & Preparation
Proactive tax strategy helps contractors minimize liability and avoid surprises. We provide year-round tax planning, reviewing financials for eligible deductions, credits, and entity structuring opportunities to save you money. Construction companies benefit from specialized tactics like cost segregation studies (accelerated depreciation of building, components, machinery, and equipment) to reduce tax burdens.
Financial Reporting & Assurance
Get clear, professional financial statements that stakeholders (and sureties) trust. We prepare monthly and quarterly financial reports, including Profit & Loss, Balance Sheet, job cost schedules, and budget vs. actual analyses, tailored to construction. Our team uses GAAP-compliant methods and applies the correct revenue recognition (percentage-of-completion or completed-contract) for your projects.
Job Costing & WIP Reporting
Know exactly how each project is performing financially. We implement robust job costing for construction projects, tracking every material, labor, and subcontractor expense to its respective job. You receive detailed Job Cost Reports that show budget vs. actual spend, so you can pinpoint cost overruns or savings. We also produce Work-in-Progress (WIP) reports that update each project's percent complete, earned revenue, and under/over-billings.
Project Cash Flow Management
Construction businesses live and die by cash flow. We help you forecast and manage cash needs for each project and your company as a whole. Our team creates cash flow projections that factor in project schedules, billing milestones, retention releases, and expenses, giving you a clear look at what's ahead. We advise on timing invoices, accelerating collections, and managing vendor payments to avoid cash crunches.
Internal Controls & Audit-Readiness
We implement strong internal controls so you can trust your financial systems. QuantiFi will establish checks and balances for your construction accounting processes, from purchase approvals to reconciliation reviews, to help prevent fraud and errors. We ensure critical items like change orders, procurement, and payroll have proper oversight. The result is clean, reliable financial data.
Construction Software & Systems Consulting
Leverage technology to streamline your accounting. Our team are experts in industry software like QuickBooks, Sage 300 (Timberline), Foundation Software, Acumatica, Viewpoint, and Procore. Whether you need to set up a new cloud accounting system or integrate your project management software with your ledger, we can help. We'll migrate data, implement job-cost accounting features, and train your staff on best practices.
Surety & Bonding Support
Need better bonding capacity? We've got your back. QuantiFi prepares the detailed financial statements and WIP schedules that surety underwriters require. We understand the ratios and benchmarks that bonding companies look for, and we'll advise you on improving them (like maintaining certain working capital levels or equity balances). From assembling contractor pre-qualification packages to producing on-demand financial reports for your bond agent, we ensure you can bid on bigger projects.
Fractional CFO & Advisory Services
Get CFO-level guidance without the full-time cost. Our Fractional CFO service provides you with an experienced construction finance executive on-call. We help with strategic planning, such as annual budgeting, forecasting for project pipelines, and scenario analysis for big equipment purchases or expansions. If you're looking at new financing or an exit strategy, we'll provide valuation insights and prep your financials for investors.
Why Contractors Trust QuantiFi for Construction Accounting
Construction accounting is more than just crunching numbers; it's the backbone of successful projects. At QuantiFi, we pride ourselves on being more than an accounting vendor; we're a partner in your business's success. Here's why construction companies nationwide choose to work with QuantiFi:
Flexible engagement to fit your needs. We can operate as your fully outsourced accounting department or integrate with your existing staff as a liaison. This means you get help where you need it most, whether it's managing everything end-to-end or collaborating on specific tasks, adapting as your projects and team change.
Professional financial expertise without the heavy overhead. Hiring full-time accounting staff (or a construction-specialist CFO) is expensive. With QuantiFi, you access seasoned experts at a fraction of that cost. You pay only for the services you need, saving on salaries, benefits, and training while still shoring up your finances with top talent.
Never worry about vacations or turnover derailing your accounting. Our team provides year-round consistency and dependable delivery. We establish routines and deadlines (weekly reports, monthly closes) and stick to them. With QuantiFi, you won't face the common in-house challenges of staff attrition or sick leave; your books are always up-to-date and accurate, period.
We know construction inside and out. From AIA billing and retainage to job costing, WIP reports, and bonding requirements, our specialists speak the language of contractors. We stay on top of construction accounting rules and best practices (percentage-of-completion revenue, sales tax on materials, union payroll, etc.). You don't have to teach us; instead, we'll share insights that sharpen your competitive edge.
At QuantiFi, we combine cloud accounting systems with hands-on financial expertise to deliver accuracy, transparency, and speed. Our team uses secure client portals, digital document management, and automated data entry tools to streamline workflows and keep your records organized. While we don't create real-time dashboards, every analysis is performed manually by accounting professionals, ensuring context, accuracy, and CPA-ready insight. This balance of modern technology and human intelligence gives you reliable financial clarity without the complexity of managing new systems yourself. QuantiFi's tech-enabled accounting approach helps construction and service businesses gain the benefits of automation with the precision of expert review, leading to faster decisions, fewer errors, and complete financial confidence.
A partner that grows with your business. Whether you're a small subcontractor taking on bigger jobs or an established GC expanding into new markets, we scale our services accordingly. Need more strategic advice? We'll provide CFO-level guidance. Taking on more projects? We'll add bookkeeping capacity. Our Liaison Accounting Partnership model is designed to flex, ramping up or dialing back services as your needs evolve, so you're never paying for more than you require, and never left without support when challenges arise.
Construction Accounting FAQs
Still have questions? Below are some common questions we hear from contractors, along with answers to help you understand how QuantiFi's construction accounting services can benefit your business.
Ready to Build a Strong Financial Foundation?
Don't let accounting issues undermine your projects. Let QuantiFi handle the finances while you focus on construction. We're here to provide clarity, strategy, and peace of mind in every job's numbers. Reach out today to start with a personalized consultation.